Privacy Policy

1. Information We Collect

Depending on how you interact with us, VELTIX AI LLC may collect:

• Full name
• Company name
• Telephone number
• Email address
• Industry
• Estimated call volume
• Service of interest
• Business challenges you describe
• Preferred contact time
• Preferred language
• Messages submitted through our forms
• Basic device, browser, security and website-usage information
• Information you voluntarily provide during consultations or other communications

VELTIX AI LLC does not request Social Security numbers, payment-card information, medical records or other highly sensitive information through the public lead form. Please do not submit that type of information through this website.

2. How We Use Information

Information may be used to:

• Respond to inquiries
• Evaluate business needs
• Prepare consultations and proposals
• Provide requested services
• Communicate about an existing business relationship
• Maintain website functionality and security
• Prevent spam, fraud and abuse
• Improve our services and website performance
• Comply with legal obligations

3. How Information Is Shared

Information may be shared only with service providers and parties necessary to operate our website and business, including:

• Website hosting and cloud infrastructure providers
• Email-delivery providers
• Voice-AI and communications providers used for the live voice demo, including Vapi
• Database providers
• CRM and workflow tools
• Technical contractors working under confidentiality obligations
• Professional advisers
• Government or legal authorities when required by law

VELTIX AI LLC does not sell or rent personal information.

The live voice demo is operated with Vapi. See the Vapi Privacy Policy for how that provider handles information.

4. Data Retention

We retain information only for as long as reasonably necessary to respond to requests, manage business relationships, comply with legal obligations, resolve disputes and maintain the security of our systems.

5. Data Security

VELTIX AI LLC uses reasonable administrative and technical safeguards designed to protect the information we handle. However, no method of internet transmission or electronic storage can be guaranteed to be completely secure.

6. Communications

When you submit a form, you allow VELTIX AI LLC to contact you by telephone or email regarding that specific request.

Submitting a form does not authorize automated marketing calls, prerecorded marketing messages or recurring marketing text-message campaigns.

You may ask us at any time to stop sending nonessential communications by writing to legal@veltixautomation.com.

7. Cookies and Website Technology

This website may use essential technology, such as local browser storage, to remember your language preference and to support security and basic functionality.

VELTIX uses Google Analytics 4 to understand website traffic, page views, navigation, anonymous CTA interactions, video interactions where supported, and successful lead-form submissions.

Analytics may use cookies, local storage, or similar technologies according to the visitor's consent configuration. VELTIX does not intentionally send names, email addresses, phone numbers, message text, or other directly identifying form content to Google Analytics.

Visitors in the EEA, UK, and Switzerland are shown a consent choice before analytics storage is enabled. Visitors can change or decline that choice through the available consent controls, where supported.

Google may process data according to its own terms and privacy documentation.

8. Third-Party Websites

Our live demo and other external links may be operated by third parties. Those services are governed by their own privacy policies and terms, and we do not control how they handle information.

9. Voice Demo and Call Data

The live voice demo is an illustrative experience for a fictional business and is operated using third-party voice-AI and communications technology. When you choose to use the demo, VELTIX AI LLC and its configured providers may process your voice, audio, transcripts, responses, summaries, call or session metadata, device and network information, and information you voluntarily provide.

The demo may use Vapi together with configured speech-recognition, AI-model, voice, hosting and infrastructure providers. Depending on the technical configuration, these providers may process or retain recordings, transcripts, summaries and operational logs. The exact configuration, providers and retention settings may change as the demo is updated.

Do not provide sensitive personal, financial, medical, authentication or government-identification information through the demo.

Where recording is used, the demo will request consent before the recording begins. If you do not consent, do not continue into the voice demo. You may still contact VELTIX AI LLC by telephone or email or submit the website inquiry form.

You may request reasonable access to or deletion of demo information associated with you by contacting legal@veltixautomation.com. Our ability to complete a request may depend on the information available to identify the interaction, provider controls and applicable legal or operational exceptions.

See the Vapi Privacy Policy for information about that provider.

10. Children’s Privacy

This website is intended for business users and is not directed to children under 13. VELTIX AI LLC does not knowingly collect personal information from children under 13.

11. Privacy Choices

You may contact us to request reasonable access to, correction of, or deletion of information we hold about you, subject to legal and operational exceptions. Send requests to legal@veltixautomation.com.

12. Changes to the Policy

We may update this Privacy Policy from time to time. When we make material changes, we will revise the effective date shown above.

13. Contact

Business entity: VELTIX AI LLC (Florida document number L2600004576)

Privacy inquiries: legal@veltixautomation.com

General inquiries: hello@veltixautomation.com